South Middle School seeks a Substitute Administrative Assistant for immediate hire through January 3, 2025. The Middle School Main Office is a vibrant and dynamic atmosphere, seeking a reliable substitute who can work collaboratively with an array of professionals, parents, community members, administrators, and staff. This is an excellent opportunity for an individual interested in working in a challenging but rewarding position with a committed group of experienced individuals. The ideal candidate is well-organized & reliable, multitasks & is able to prioritize competing demands, demonstrates initiative and responsibility, respects confidentiality, and has the energy and flexibility to effectively support the Middle School Main Office.

TITLE: Substitute School Year Administrative Assistant to Middle School

LOCATION: South Middle School

QUALIFICATIONS:

1. Effective oral & written communication, organizational skills, attention to detail, accuracy, and analytical ability
2. Working knowledge of computers and software applications
3. Proficiency in word-processing and spreadsheets (Google suite and Microsoft Office suite), as well as database data entry and sorting (X2 Aspen). Ability to learn new software applications (or prior experience with Aesop, ParentSquare, TalentEd, etc.)
4. Working knowledge of basic office procedures and the operation of common office equipment and machines
5. Ability to work harmoniously with administration, teachers, and students
6. Punctuality, problem-solving, compassion, and the flexibility to adjust to the daily challenges of the middle school setting
7. Ability to meet frequent deadlines promptly and smoothly, and to prioritize time-sensitive issues or tasks
8. High School diploma or higher

JOB GOAL: To provide competent secretarial functions to maintain an effective and efficient operation of the school building.

PERFORMANCE RESPONSIBILITIES:

1. Serves as school receptionist: assist students, staff, parents, and visitors.
2. Communicates with general public, parents, and community associations.
3. Receives and routes telephone calls, emails/electronic messages, and mail.
4. Operates all office machinery: computer, copy machine, laminator, etc.
5. Maintains and updates office files, with a steadfast commitment to student & staff confidentiality.
6. Creates good public relations with parents, public, etc.
7. Types school correspondence, reports, bulletins, memoranda, agendas, forms, and news releases, as needed.
8. Delivers materials to post office, bank, and administration building, as required.